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2024-01-17 11:45:15

How Government councils are using Make My Report to streamline their data collection and reporting
Introduction: The State Council for Technical Education and Vocational Training (SCTE&VT) is responsible for administrating technical education and vocational training in Odisha. With over 157 Diploma Institutes under its purview, SCTE&VT must collect and report data regularly. However, the traditional data collection and reporting methods were time-consuming, inefficient, and prone to errors. SCTE&VT needed a solution that could streamline its data collection and reporting processes. This is where Make My Report came in. Make My Report: Make My Report is a data collection and reporting platform that provides customizable templates for various types of reports. Through Make My Report, one can communicate with their contacts, give a dateline to submit the data, and monitor their contacts' responses. The RPA-based automated reminder helps follow up with your contacts to gather data within the desired timeline. The platform also offers access to filter and create analytical & graphical reports on this platform, along with an option for advanced analytics through Google Data Studio, Power Bi, etc. SCTE&VT used Make My Report to create standardized report templates that were shared with its affiliated institutes. These templates helped streamline the data collection process by providing a clear and concise format for the institutes to follow. Reports Created: SCTE&VT created several report templates using Make My Report. These included: • Faculty Details report for all Polytechnics and Engineering Schools • Status report of Biometric devices of Engineering schools & Polytechnics • Report on Employees Information of ITIs Under SCTEVT Odisha • Status report on Online exam Centre of ITI • Report on Faculty Interested in Faculty Development Program • Status reports of Trainees of Govt ITI practicing Online Mock Test • Report for flying Squad • Application for Affiliation of Polytechnics & Engineering Schools • Report on Grading of Polytechnics • Report on Correction of Student name as well as guardian’s name on SCTEVT Registration Certificate • Status report on Industry-Sponsored Lab Report • Equipment & Fund Status report • Status report on NBA Accreditation • Report for Question Indent Response Received: The Make My Report platform allowed SCTE&VT to distribute these report templates electronically, making it easy for affiliated institutes to complete them and submit them on time. SCTE&VT received over 19,000 responses from the 157 Diploma Institutes, which made the data collection process more efficient. Improvement in work efficiency: Make My Report streamlined SCTE&VT's data collection and reporting process, significantly improving work efficiency. Here are some specific ways in which this was achieved: Standardized report format: Make My Report created a standardized report format for all SCTE&VT reports, ensuring that all required information was included and presented consistently. This eliminated confusion and ambiguity, making it easier for SCTE&VT staff to collect and analyze data. Automated data collection: Make My Report's platform allowed for automated data collection, eliminating the need for manual data entry and reducing the likelihood of errors. This saved time and resources, allowing SCTE&VT staff to focus on other important tasks. Centralized data storage: All data collected through Make My Report was stored in a centralized database, which made it easy for SCTE&VT staff to access and analyze data. This eliminated the need to manually search for data across multiple sources, saving time and improving accuracy. Real-time reporting: Make My Report allowed for real-time reporting, meaning that SCTE&VT staff could access the latest data anytime. This allowed for more informed decision-making and ensured that SCTE&VT could quickly respond to any issues that arose. Conclusion: By using Make My Report, SCTE&VT was able to streamline its data collection and reporting processes, resulting in a more efficient, timely, and accurate system. The use of standardized report templates ensured that data was collected uniformly across all affiliated institutes, making it easier to analyze and report on. Furthermore, the platform's electronic distribution system allowed for easy tracking of submissions and timely data collection. Overall, the implementation of Make My Report has been a great success for SCTE&VT, and it is expected to continue streamlining the council's data collection and reporting processes in the future.